Advertising Policies

Cancellations
No cancellations will be accepted after ad close date. Covers cannot be cancelled within six weeks of issue date. The Publisher reserves the right to charge for unused space or repeat the previous advertisement if acceptable material is not received by material due date. Ads cancelled after the space reservation deadline will be billed at 100%.

Frequency Discounts and Changes
Frequency discounts are available for advertisers wishing to place multiple advertisements. If the advertiser elects to increase their frequency during a contract period, a retroactive frequency discount will be given for all insertions that have been previously invoiced in the contract period. A credit memo will be issued and applied to invoices for the remaining insertions in the contract. No cash refunds will be given. To earn retroactive frequency discount rates, additional advertising must be inserted within one year of the first contracted advertisement. If the advertiser reduces the number of advertisements from the original contracted frequency, a short rate penalty will be charged.

Credit Terms and Conditions
All invoices are due and payable upon receipt. New customers are required to complete an application for credit and authorize Vicon Business Media, Inc. to contact bank and trade references provided. Prepayment may be required of new advertisers or agencies until credit approval is obtained. Vicon Business Media, Inc. will award a 15% discount to recognized agencies or advertisers providing ad materials per our production specifications (“Agency Discount” or “Camera Ready Discount”). This discount will be reversed if the invoice is not paid within agreed upon payment terms. Interest will be charged at 1.5% per month for any invoices not paid within 30 days. Collection costs, including attorneys’ and collection agency fees, will be charged to the advertiser or its agency. The advertiser and its agency will be held jointly and severally responsible for all monies due. In the event the advertiser or its agency do not respond to collection efforts, Vicon Business Media, Inc. will prepare and submit a form 1099C for any amounts that are written off as bad debt. Unpaid amounts will be reported to the IRS as “cancellation of debt” and are considered taxable income to the advertiser.

Publisher’s Policies
The advertiser and its advertising agency assume liability for advertising content. The advertiser and its advertising agency shall idemnify, defend, and hold harmless Vicon Business Media, Inc. from any responsibility or liability for claims arising from the printing or publishing of advertisements. Vicon Business Media, Inc. reserves the right to set and maintain standards for advertising and to reject or omit advertising that it deems not in keeping with those standards. Vicon Business Media, Inc. cannot be responsible for circumstances beyond its control, including Acts of God, strikes, or civil unrest. The publisher reserves the right to place the word “advertisement” with any ad which, in the publisher’s opinion, resembles editorial material. All advertising insertion orders and contracts are subject to approval of the publisher.

Contact Information